Data Privacy Notice

The Parochial Church Council of St Andrew’s, Hamble-le-Rice (“the PCC”)

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from the data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (“the GDPR”). At St Andrew’s Church (“St Andrew’s”) the personal data held is mainly names, addresses, telephone numbers and e-mail addresses.

2. Who are we?

The PCC is the data controller (contact details in paragraph 9 below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting data from loss, misuse, unauthorised access and disclosure and by ensuring measures are in place to protect personal data.

We use your personal data for the following purposes:-

4. What is the legal basis for processing your personal data?

5. Sharing your personal data.

Your personal data will be treated as strictly confidential and will only be shared with other parishioners in order to carry out a service to other parishioners or for purposes connected with St Andrew’s. We will only share your data with third parties outside the parish with your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin; Care of Your Parish Records” which is available from the Church of England website at

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the calendar year to which they relate; and parish registers (baptisms and marriages) permanently.

7. Your rights and your personal data.

Unless subject to an exemption order under the GDPR, you have the following rights with respect to your personal data:-

8. Further processing.

If we wish to use your personal data for a new purpose not covered by this Data Privacy Notice we will provide you with a notice explaining the new use prior to commencing the processing and setting out the relevant purposes and processing conditions. When necessary we will obtain your consent before carrying out the new processing.

9. Contact details.

To exercise all relevant rights, raise queries or make complaints please contact the Electoral Roll Officer, Mrs Pat Stephens, 4 College Close, Hamble-le-Rice, Southampton, SO31 4HY. Telephone 023 8045 4181.

You can contact the Information Commissioner’s Office at Wycliff House, Water Lane, Wilmslow, Cheshire, SK9 5AF or via e-mail or by telephone on 0303 123 1113.


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